Duties of the Officers

  • President
    Presides at all meetings of the local PTO and of the executive committee/board; shall perform such other duties as may be prescribed by the bylaws or assigned to him/her by the local PTO or by the executive committee/board; and shall coordinate the work of the officers and committees of this local PTO in order that the Objects may be promoted.
  • Vice-President
    Acts as an aide to the president and shall in their designated order perform the duties of the president in the President's absence or inability to serve.
  • Secretary
    Records the minutes of all meetings of the Northvale PTO and of the executive committee/board, shall have a copy of the approved bylaws, and a membership list available at every meeting, and shall perform such other duties as may be delegated. Immediately following the election meeting, the secretary shall send a list of officers for the ensuing year, to the State office of the New Jersey PTO and the president of the County Council.
  • Corresponding Secretary
    Conducts the general correspondence of the organization as directed by the president, executive committee/board or this Local PTO.
  • Treasurer
    • Shall have custody of all funds of this Local PTO; shall keep an accurate record of receipts and expenditures; shall pay out local funds in accordance with the approved budget as authorized by this Local PTO.
    • Responsible for the maintenance of such books of accounts and records as confirmed to the require of Article XII, Section 2 of the bylaws.
    • Will make disbursements as authorized by the President, executive board or this Local PTO in accordance with the budget adopted by this Local PTO. Checks and vouchers shall be signed by the president and treasurer. In an emergency the recording secretary may sign.
    • Shall keep the record of the National and State portions of the membership dues separate from the record of the general funds of the local organization.
    • Shall present a financial statement of accounts at every meeting of the organization and at other times when requested by the executive committee/board, and shall make a full report at the annual meeting.
    • The treasurer's accounts shall be examined annually or upon change of officer, by an auditor (CPA) or an auditing committee of not less than 3 members, who satisfied that the treasurer's annual report is correct, shall sign a statement to the facts at the end of the report.
    • The auditor (CPA) or the auditing committee shall be appointed by the president with approval of the executive board and shall report at the annual meeting.